Surat Peringatan Kerja (Warning Letter) dalam Bahasa Inggris
Surat peringatan adalah pemberitahuan resmi dari pihak berwenang untuk memberi teguran atau sanksi kepada mereka yang melanggar aturan atau kewajiban.
Biasanya diberikan kepada karyawan yang memiliki masalah dengan kedisiplinan, kinerja, atau SOP di perusahaan.
Surat peringatan juga berlaku dalam tiga jenis, SP1, SP2, dan SP3, masing-masing paling lama 6 bulan. Jika pelanggaran terulang sebelum masa berlaku habis, karyawan dapat menerima surat peringatan berikutnya.
Jika sudah mendapat SP3 dan masih melanggar, bisa mengakibatkan pemutusan hubungan kerja sesuai undang-undang.
Berikut adalah beberapa contoh surat peringatan dalam bahasa Inggris yang
bisa anda jadikan referensi:
First Warning Letter
Dear [Employee’s Name],
I am writing to inform you that you have received your first warning as an employee of [Company Name]. Your behavior and performance have been reviewed, and it has come to our attention that you have been consistently failing to meet the expected standards of professionalism and performance.
Your actions have caused inconvenience to your colleagues and have negatively impacted the overall productivity of the team. This is unacceptable and will not be tolerated.
We understand that there may have been some misunderstandings or miscommunications in the past, but we expect you to take responsibility for your actions and work towards improving your performance.
We would like to remind you that your job security is not guaranteed, and further violations of company policies and procedures will result in further disciplinary action, up to and including termination.
We hope that you take this warning seriously and make the necessary changes to improve your work performance.
Sincerely,
[Name]
====
Subject: First Warning Letter for Poor Performance
Dear [Employee Name],
This letter is to serve as a written warning to you for your poor performance on [date or dates]. This behavior is unacceptable, as outlined in [name of rule or policy, page number] of the employee handbook.
On [date], you failed to meet your sales quota by [percentage] despite being given ample training and coaching. On [date], you submitted an incomplete report with several errors and missed the deadline by [hours]. On [date], you received a negative feedback from a customer who complained about your rude and unprofessional attitude. These incidents show that you are not meeting the expectations and standards of your position.
You are required to improve your performance within [timeframe] by following these steps:
* Attend a refresher training session on [topic] on [date] at [time] and location.
* Review your sales goals and strategies with your supervisor on a weekly basis and submit a progress report every Friday.
* Apologize to the customer who complained about you and follow up with them to ensure their satisfaction.
* Demonstrate a positive and respectful behavior towards your colleagues and customers at all times.
If you fail to improve your performance within the given timeframe or commit any further misconduct, you may face additional disciplinary actions, such as suspension, demotion, or termination.
Please sign below to acknowledge that you have received this warning letter and understand its contents. If you have any questions or concerns, please contact me at [phone number] or [email address].
Sincerely,
[Manager Name]
====
Dear [Employee Name],
We hope this letter finds you well. We wanted to take a moment to address some concerns we have regarding your recent work performance. While we appreciate all that you do for us, there have been several instances where your productivity has slipped below our expectations.
Specifically, we have noticed that you have missed deadlines on multiple occasions, which has caused delays in our projects and impacted our ability to meet client needs. Additionally, we have received reports from colleagues indicating that you have not been completing tasks assigned to you in a timely manner.
We understand that everyone can experience periods of lower productivity at times, but these issues must be addressed promptly so that they don’t negatively affect our team as a whole. To ensure continued success for both yourself and our company, please review the following steps:
* Prioritize your tasks effectively by focusing first on critical assignments with tight deadlines. If necessary, communicate with your supervisor to adjust priorities based on changing circumstances.
* Keep track of progress on each task using tools such as Asana, Trello, or other project management software. This helps you stay organized and allows others to monitor your progress.
* Communicate proactively if any challenges arise that may prevent you from meeting deadlines or fulfilling responsibilities. Early communication enables us to collaborate on solutions before problems escalate.
Please acknowledge receipt of this letter within 24 hours and schedule a follow-up discussion with me to discuss your progress moving forward. Your dedication to improving your work habits will demonstrate your commitment to excellence and contribute positively to our organization.
Thank you for taking the time to read this message. We value your contributions here and look forward to continuing to support your professional growth.
Sincerely,
[Your Manager]====
Subject: First Warning Letter
This letter is to serve as your first official warning for violating company policy. On July 24, 2023, you were observed by a supervisor leaving work early without authorization. This is a violation of our company policy, which states that all employees must clock out before leaving the workplace.
Your actions have created a safety hazard for yourself and your coworkers. If you had been involved in an accident while leaving work early, you would have been putting yourself and others at risk. Additionally, your actions have undermined the trust that we have placed in you as an employee.
We expect all employees to follow our company policies and procedures. If you violate our policies again, you may be subject to further disciplinary action, up to and including termination of your employment.
We hope that you will take this warning seriously and that you will not violate our policies again. If you have any questions about our policies, please do not hesitate to ask.
Sincerely,
[Manager’s Name]====
Dear [Employee Name],
This letter serves as a written warning regarding your [describe the issue or misconduct].
On [date of incident], you [describe what happened in detail]. As we discussed in our meeting on [date of meeting], this type of behavior violates company policy [cite the specific policy] and cannot be tolerated.
This letter serves as an official written warning. Future incidents of a similar nature or any other violations of company policy may result in further disciplinary action, up to and including termination of employment.
We expect all employees to abide by company policies and conduct themselves in a professional manner at all times. Please make sure this does not happen again. If you have any questions or need assistance improving your performance, please do not hesitate to contact me.
Sincerely,
[Manager’s name]
Warning Letter For Disrespectful Behavior
Dear [Employee’s Name],
This letter is to inform you that your recent behavior has been disrespectful and inappropriate. Specifically, [describe the behavior in objective terms]. At [company name], we expect all employees to treat one another with dignity and respect at all times.
Going forward, you must make changes to ensure this type of behavior does not happen again. Failure to do so will result in formal disciplinary action, up to and including termination of employment.
Please reflect on how you can improve your conduct and interactions with coworkers in a positive manner. If you have any questions, please schedule a meeting with me so we can discuss this further.
Regards,
[Manager’s Name]
====
Dear [Employee Name],
This letter is to serve as a written warning to you for your disrespectful behavior on [date or dates]. This behavior is unacceptable, as outlined in [name of rule or policy, page number] of the employee handbook.
On [date], you interrupted and talked back to your supervisor during a team meeting. On [date], you made derogatory remarks about a colleague’s appearance and work performance. On [date], you yelled at a customer who had a complaint about your service. These incidents show that you are not respecting your superiors, peers, or clients.
You are required to improve your behavior within [timeframe] by following these steps:
* Apologize to the people you offended and express your regret for your actions.
* Attend a training session on effective communication and conflict resolution on [date] at [time] and location.
* Review and follow the company’s policies on respect, harassment, and code of conduct.
* Demonstrate a positive and cooperative attitude towards your work and others.
If you fail to improve your behavior within the given timeframe or commit any further misconduct, you may face additional disciplinary actions, such as suspension, demotion, or termination.
Please sign below to acknowledge that you have received this warning letter and understand its contents. If you have any questions or concerns, please contact me at [phone number] or [email address].
Sincerely,
[Manager Name]
====
Dear [Employee’s Name],
We are writing to formally address your disrespectful behavior towards your colleague(s) and/or superiors at our company. We value a culture of respect and professionalism in our workplace, and it has come to our attention that your behavior has fallen short of these expectations.
Your behavior towards your colleagues or superiors has been reported to us as [specify the behavior, such as use of inappropriate or offensive language, verbal abuse, insubordination, etc.]. This kind of behavior is unacceptable and is against our company’s policies and values.
We understand that workplace dynamics can be challenging at times, but we expect all our employees to treat each other with respect and professionalism at all times. Your behavior towards your colleagues or superiors has caused disruption in the workplace and is not conducive to maintaining a healthy work environment.
This letter serves as a formal warning that your behavior is not acceptable and that any future violation of our company’s policies will result in disciplinary action, which may include termination of employment. We strongly advise you to take this warning seriously and adjust your behavior accordingly.
We would like to hear from you if you have any concerns or suggestions regarding this matter. If you would like to discuss this issue, please contact your supervisor or our HR representative.
We hope that you will take this opportunity to improve your behavior and contribute to maintaining a positive and productive workplace environment.
Sincerely,
[Manager’s Name]
====
Dear [Employee’s Name],
I am writing to inform you that you have received your first warning for disrespectful behavior as an employee of [Company Name]. Your behavior towards your colleagues and superiors has been reviewed, and it has come to our attention that you have been consistently displaying unprofessional and disrespectful behavior.
Your actions have caused discomfort and tension in the workplace, and have negatively impacted the team’s ability to work together effectively. This is unacceptable and will not be tolerated.
We understand that there may have been some misunderstandings or disagreements in the past, but we expect you to maintain a professional demeanor and communicate respectfully with your colleagues.
We would like to remind you that your job security is not guaranteed, and further violations of company policies and procedures will result in further disciplinary action, up to and including termination.
We hope that you take this warning seriously and make the necessary changes to improve your behavior and work towards maintaining a positive and professional work environment.
Sincerely,
[Manager’s Name]
Warning Letter For Insubordination
Dear [Employee Name],
This letter is to formally address the recent incident of insubordination that occurred on [date].
As we discussed in our meeting on [date of meeting], you refused to [describe the insubordinate behavior] when asked to do so by your supervisor [supervisor’s name]. This behavior constitutes insubordination and is unacceptable.
All employees are expected to follow reasonable instructions from supervisors and management in a respectful and timely manner. Failure to do so disrupts work processes and harms the company.
This letter serves as an official written warning. Future incidents of insubordination or other violations of company policy may result in further disciplinary action, up to and including termination of employment.
We expect all employees to abide by company policies and directives from management. Please make sure this does not happen again. If you have any questions or wish to discuss this further, please feel free to contact me.
Regards,
[Manager’s name]====
Subject: Warning Letter for Insubordination
Dear [Employee Name],
This letter is to serve as your first official warning for insubordination. On July 24, 2023, you were instructed by your supervisor to complete a task by the end of the day. You refused to complete the task, and you also made a rude and disrespectful comment to your supervisor.
Your actions constitute insubordination, which is a serious violation of our company policy. Insubordination can create a hostile work environment and undermine the authority of our supervisors.
We expect all employees to follow the instructions of their supervisors. If you violate our policy on insubordination again, you may be subject to further disciplinary action, up to and including termination of your employment.
We hope that you will take this warning seriously and that you will not violate our policies again. If you have any questions about our policies, please do not hesitate to ask.
Sincerely,
[Manager’s name]====
Dear [Employee Name],
This letter serves as formal notice that your behavior and actions during recent interactions with coworkers and managers have violated our company policy on respectful conduct and collaboration. Specifically, we have observed incidents of insubordinate behavior towards those in positions of authority, including disregarding directives and failing to comply with reasonable requests.
Insubordination undermines the trust required for effective relationships among colleagues and damages morale throughout the entire organization. Our company values mutual respect and cooperation, and we cannot tolerate behavior that threatens these principles.
To maintain a positive working environment and uphold our standards of professionalism, we ask that you immediately cease exhibiting insubordinate behaviors and begin actively demonstrating respectful attitudes toward all members of our organization. Failure to do so could result in further disciplinary action up to and including termination of employment.
As part of our efforts to improve the situation, we encourage open communication and invite you to schedule a private conversation with HR or your manager to discuss strategies for overcoming obstacles and achieving successful outcomes while adhering to our policies.
Please sign and return a copy of this letter acknowledging receipt within two business days. By doing so, you confirm understanding of the contents and your willingness to make immediate improvements.
We remain committed to supporting your personal and professional development and hope to see positive changes in your attitude and behavior going forward. Thank you for considering these matters seriously.
Sincerely,
[Your Manager]====
Dear [Employee Name],
I am writing to address your recent insubordinate behavior at [company name]. Specifically, on [date], you [describe the insubordinate behavior, e.g. refused to carry out a reasonable instruction, were disrespectful, etc.].
As an employee of [company name], you have a responsibility to follow reasonable instructions from your supervisors. Refusing to do so is unacceptable and will not be tolerated. Your insubordination on [date] was a clear violation of company policy and your duties as an employee.
Going forward, you must comply fully and promptly with all reasonable instructions you are given by your supervisors. Any further insubordination may result in additional disciplinary measures, including termination of your employment.I strongly encourage you to reflect on this situation and make any necessary changes to ensure this does not happen again. Please schedule a meeting with me at your earliest convenience so we can discuss getting your behavior back in alignment with company expectations.
If you have any questions about company policies or instructions you are given, you should address those respectfully through the proper channels. Insubordination cannot and will not be tolerated. Consider this your final warning.
Regards,
[Manager’s name]
